What is Not True About DoD Travel Policy

Introduction

The Department of Defense (DoD) implement travel policies to ensure smooth operations and cost-efficiency for employees when traveling for official purposes. However, there are some misconceptions about the DoD travel policy that are important to clarify to avoid misunderstandings and confusion.

Myth #1: Travel Policy Does Not Apply to Contractors

Contrary to popular belief, the DoD travel policy does apply to contractors. While there may be slight variations in certain guidelines specific to contract employees, they are generally expected to follow the same policies and procedures as DoD civilian and military personnel.

Myth #2: Multiple Per Diem Rates Can Be Claimed

Some individuals mistakenly assume they can claim per diem rates from multiple locations during a single trip. However, the DoD travel policy clearly states that only one per diem rate can be claimed per day, regardless of the number of cities visited. This policy aims to ensure fairness and prevent double reimbursement.

Myth #3: Unused Per Diem Can Be Pocketed

Another incorrect belief is that unused per diem can be kept as personal income. In reality, any unused per diem should be returned to the DoD. It is important to remember that the per diem allowance is provided to cover expenses and not intended as additional income.

Myth #4: Booking Through Online Travel Agencies is Prohibited

There is a common misconception that booking flights and accommodations through online travel agencies (OTAs) is not allowed under the DoD travel policy. However, this is not true. The policy encourages the use of the Defense Travel System (DTS) whenever possible, but it does not prohibit the use of OTAs. However, it is vital to ensure compliance with other policy requirements such as obtaining necessary approvals and ensuring cost reasonableness.

Myth #5: Preferred Vendor Contracts Must Be Ignored

Some mistakenly believe that by using a preferred vendor contract, they are violating the DoD travel policy. On the contrary, the DoD actively encourages the use of preferred vendors as part of its efforts to achieve cost savings and streamline processes. However, employees must still ensure that the chosen vendor offers the most suitable and cost-effective options for their specific travel needs.

Myth #6: No Personal Time Allowed During Official Travel

It is a fallacy that official travel does not allow for any personal time. The DoD travel policy acknowledges that employees may have some personal time during their trip. However, personal activities should be separated from official duties, and any expenses incurred during personal time are the responsibility of the individual and not reimbursable by the DoD.

Conclusion

Clarifying these common misconceptions about the DoD travel policy helps ensure that employees and contractors adhere to the guidelines accurately. By understanding what is not true about the policy, individuals can make informed decisions and prevent potential misunderstandings or violations.